The facilities of CrossRoads Church at Westfield, henceforth CRCW, were provided by God through the people of CRCW and were built to be used by CRCW members, by friends and family of CRCW members and by others who may need a meeting place. In addition to the regular functions of the church body - worship, meetings, and group studies - CRCW is available to serve the community for a variety of social, civic and educational events.
For Members of CrCW
Members of CRCW are welcome to use the facility free of cost for church or family events. Please request time below for your event.
For non-members of cRCW
Non-members are welcome to use CRCW based upon the policy below.
CrossRoads Church at Westfield
Facility Use Guidelines
Approved January 2012
19201 Grassy Branch Road Westfield, IN 46074
The facilities of CrossRoads Church at Westfield were provided by God through the people of CRCW and were built to be used by CRCW members, by friends and family of CRCW members and by others who may need a meeting place. In addition to the regular functions of the church body - worship, meetings, and group studies - CRCW is available to serve the community for a variety of social, civic and educational events.
Priority shall be given in the following sequence:
- Spiritual: Use of the facility for spiritual purposes by CRCW shall be given the highest priority and takes precedence over all other uses. Spiritual use by other groups other than CRCW shall be set by consultation between the Facilities Team Leader, the Elders, and the Pastor of CRCW.
- Members
- Charitable: Use by non-profit charitable organizations providing service to the community.
- Educational and civic groups
- Non-members of CRCW
- Commercial
GUIDELINES
1. Any use of the facilities is at the discretion of CRCW.
2. All persons using the facility shall adhere to the policy of no smoking in the buildings, and the presence or use of alcoholic beverages or drugs is prohibited everywhere on the premises.
3. CRCW does not accept liability or responsibility for personal injury, disability, or property losses incurred during the use of the facilities and grounds. Users shall provide sufficient liability insurance coverage to fully protect itself from any liability that may arise and shall assume full liability for injuries occurring to any persons who are on the property as a result of the user's program. The signatory and/or organization agree to indemnify and hold harmless CRCW, its Elders and any representatives of the church.
4. Fire and life safety hazards must be avoided at all times. No flammables are to be left in the church. No items may be left or placed in hallways or near any exit doors or passageways.
5. All groups other than members using the facility (unless otherwise arranged) shall pay for a representative of CRCW to open the facility, be present during the event, and close the facility. Access is to be arranged through the Facility Team Leader.
6. Large groups using the facility may be required to pay a clean-up fee.
7. Do not touch the security, fire detectors or thermostats. Temperatures have been preset and are not to be altered.
8. The sound system or band instruments in the Auditorium must be operated by one of CrossRoads' audio/visual technicians or musicians.
9. Nails, staples, tapes or other fasteners shall not be used on any walls ceilings or floors. Any decoration must be removed at the completion of the event.
10. It is expected that the buildings and grounds will be left in the same condition in which they were found, including replacement of any furnishings (tables, chairs, etc.). Groups are responsible for cleanup of the facility. Trash receptacles shall be emptied into the dumpster outside at the conclusion of your activities. Failure to clean up will require an additional cleaning charge for unexpected janitorial services.
11. Any damage must be reported to the Event Host immediately.
KITCHEN USE
1. The Kitchen must be left in the same condition in which it was found.
2. Any non-CRCW group must supply its own paper products, supplies and food. CRCW members who are using the facility for a private party must supply their own paper products as well.
3. All Kitchen utensils that are used must be washed in hot soapy water or placed in the dishwasher and the dishwasher turned on.
4. All trash must be disposed of properly and placed in the dumpster outside the building.
5. The Kitchen floor must be swept and cleaned.
USAGE FEES
The fees charged are intended to cover the cost of utilities as well as normal wear and tear of the facilities. All usage fees must be paid one week prior to the first day of the event. Checks should be made payable to "CrossRoads Church at Westfield" and given to the pastor, left in the church office, or mailed to CrossRoads Church at Westfield, 19201 Grassy Branch Road, Westfield, IN 46074. If mailing fees payment, envelope must be postmarked by one week prior to the first day of the event.
For commercial use of the facility, the following fee guidelines are given as:
A. Building Use
Auditorium: $800 for up to 4 hours; an additional $100 per hour for each additional hour
Gathering Space: $100 for up to 4 hours; an additional $50 per hour for each additional hour
Classrooms
Nursery: $60 for up to 4 hours; an additional $15 per hour for each additional hour
KidZone: $80 for up to 4 hours; an additional $20 per hour for each additional hour
Kitchen: use of kitchen is included in all rentals
B. Onsite representative of CRCW to open facility, be present for duration of event, and close facility at conclusion of event is $25.00 per hour.
C. Audio/Visual Technician for sound system is $25.00 per hour.
D. Custodial Services is $40.00 for clean-up following event.
WEDDINGS
For non-member weddings, the cost of various spaces in the facility follow the guidelines provided above (A. Building Use), as well as the following specific guidelines:
A. The Auditorium fee includes 4 hours for rehearsal and decorating.
B. Auditorium stage sets cannot be modified for a wedding.
C. The pastor of CRCW must perform the wedding. The cost is $450, which includes 3-4 meetings for preparing the wedding ceremony and for the pastor leading the rehearsal.